Privacy Policy

Last updated: 19 July 2026

Geodesea Limited is committed to protecting personal data and handling it transparently, lawfully and securely in accordance with UK data protection law. This Privacy Policy explains how Geodesea Limited collects, uses, stores and shares personal data in the course of its business activities and through its website.

Geodesea Limited is a private limited company registered in England and Wales under company number 07222115, with registered office at 13 Pine Court, Chew Magna, Bristol, England, BS40 8SQ.

1. Who this policy applies to

This policy applies to personal data relating to:

• Website visitors;

• Prospective clients and client contacts;

• Suppliers, subcontractors and professional contacts; and

• Other individuals who communicate with Geodesea Limited or whose details are processed in connection with its services.

2. Data controller

For the purposes of UK data protection law, Geodesea Limited is the data controller for the personal data covered by this policy.

Contact details

• Geodesea Limited (JP Cheminade)

• Registered office: 13 Pine Court, Chew Magna, Bristol, England, BS40 8SQ

• Privacy contact email: jp@geodesea.com

• Website: www.geodesea.com

3. Personal data collected

Depending on the circumstances, Geodesea Limited may collect and process the following types of personal data:

• Names, job titles and employer or organisation details;

• Postal addresses, email addresses and telephone numbers;

• Enquiry details, project correspondence and service-related communications;

• Client, supplier and transaction records, including quotation, invoicing and payment information;

• Website usage information, IP address, browser or device information and technical logs; and

• Any other personal data voluntarily provided in communications or required for business administration.

Geodesea Limited does not intentionally collect special category personal data through its website and asks that unnecessary sensitive information is not submitted unless specifically requested and lawfully required.

4. How personal data is collected

Personal data may be collected:

• Directly from individuals when they contact Geodesea Limited by email, phone, web form or other means;

• During the process of requesting, discussing or delivering services;

• From organisations, clients or intermediaries who provide relevant business contact information; and

• Automatically through website or server logs and similar technical systems where the website is used.

5. How personal data is used

Geodesea Limited may use personal data for the following purposes:

• Responding to enquiries and providing quotations;

• Delivering hydrographic survey, consultancy, technical support or related services;

• Managing client, supplier and subcontractor relationships;

• Maintaining accounts, invoicing, payments and other business records;

• Operating, maintaining and securing the website and IT systems;

• Complying with legal and regulatory obligations; and

• Establishing, exercising or defending legal claims.

6. Lawful bases for processing

Geodesea Limited processes personal data only where there is a lawful basis to do so under UK data protection law. Depending on the activity, the lawful basis may be:

• Performance of a contract, or taking steps at the request of an individual before entering into a contract;

• Compliance with a legal obligation;

• Legitimate interests in operating, administering and developing the business, provided those interests are not overridden by the rights and freedoms of the individual; or

• Consent, where consent is required for a particular activity.

Where Geodesea Limited relies on legitimate interests, those interests may include operating the business efficiently, responding to enquiries, managing professional relationships, securing systems, improving services and maintaining appropriate records.

7. Sharing personal data

Personal data may be shared where necessary with:

• Employees, directors or authorised associates of Geodesea Limited;

• Clients, suppliers, subcontractors or project partners where relevant to the services provided;

• Professional advisers such as accountants, insurers, legal advisers or IT service providers; and

• Regulators, courts, law enforcement agencies or other authorities where disclosure is required or permitted by law.

Geodesea Limited does not sell personal data.

8. International transfers

Where personal data is transferred outside the UK, Geodesea Limited will ensure that appropriate safeguards are in place as required by UK data protection law.

If personal data is only stored and processed in the UK, this section may be updated to state that no international transfers are carried out in normal operations.

9. Data retention

Personal data is retained only for as long as necessary for the purposes for which it was collected, including to satisfy legal, accounting, tax, insurance and record-keeping requirements.

Retention periods may vary depending on the nature of the relationship, the type of data involved and any legal or contractual obligations. When personal data is no longer required, it will be securely deleted or anonymised where appropriate.

10. Security

Geodesea Limited takes appropriate technical and organisational measures to protect personal data against accidental or unlawful loss, destruction, damage, unauthorised access, disclosure or alteration.

These measures may include secure systems, controlled access, software updates, backups, device security and careful selection of service providers.

11. Individual rights

Under UK data protection law, individuals may have the right to:

• Request access to their personal data;

• Request correction of inaccurate or incomplete data;

• Request erasure of personal data in certain circumstances;

• Request restriction of processing in certain circumstances;

• Object to processing based on legitimate interests;

• Request transfer of certain personal data where the right to data portability applies; and

• Withdraw consent at any time where processing is based on consent.

Requests relating to personal data should be sent to jp@geodesea.com.

12. Complaints

If there is a concern about how Geodesea Limited handles personal data, contact should be made first using the details above so the matter can be reviewed.

Individuals also have the right to complain to the Information Commissioner’s Office. Further information is available at www.ico.org.uk

13. Cookies and website data

The Geodesea Limited website may use cookies or similar technologies for security, functionality and, where applicable, analytics. Where non-essential cookies are used, users will be given appropriate information and choice in line with applicable law.

A separate cookie notice or cookie banner may be used where required.

14. Changes to this policy

This Privacy Policy may be updated from time to time to reflect changes in legal requirements, business operations or website functionality. The latest version will be made available on this website.